> For the complete documentation index, see [llms.txt](https://docs.satisfilabs.com/resource-center/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.satisfilabs.com/resource-center/ai-agent-engine/ai-agents/meetings-agent.md).

# Meetings Agent

## Overview

The Meetings Agent gives planners a dedicated, conversational experience that replaces the traditional static RFP form. Instead of asking planners to complete a long form, the agent naturally gathers event requirements, qualifies the opportunity, and collects the information your sales team needs from the start.

The result? Less time spent qualifying leads, fewer incomplete submissions, and more time focused on building relationships and winning business.

This agent is built for the DMO indistry.

<figure><img src="/files/99VdSh0cQ209Sqlx7PIl" alt="" width="563"><figcaption></figcaption></figure>

**The Meetings Agent helps DMOs:**

<table data-view="cards"><thead><tr><th></th></tr></thead><tbody><tr><td>Reduce the time spent qualifying meeting planner leads</td></tr><tr><td>Capture complete event requirements from the beginning</td></tr><tr><td>Eliminate unnecessary back-and-forth to gather missing information</td></tr><tr><td>Give sales teams richer, more consistent opportunities to pursue</td></tr><tr><td>Deliver a more modern, conversational experience for meeting planners</td></tr></tbody></table>

## Highlighted Functionality

Open each tab to learn about the capabilities.

{% tabs %}
{% tab title="Automatic intent detection" %}
The agent picks up on any mention of a meeting, convention, conference, retreat, or group event

<figure><img src="/files/juw96hbtgBC1Dr1Vq62D" alt=""><figcaption></figcaption></figure>

{% endtab %}

{% tab title="5 standard qualification questions" %}
The agent collects key details like:

* Event type
* Estimated attendance
* Preferred dates
* Peak room nights
* Hotel room requirements

<figure><img src="/files/CnjnuZjSA9NjYiV1523J" alt=""><figcaption></figcaption></figure>

The agent asks one at a time, skipped if already answered.
{% endtab %}

{% tab title="Nudges" %}
**A low-pressure nudge** is used to push toward connecting with a sales rep, with a built-in graceful wind-down if the planner isn't ready to commit just yet

<figure><img src="/files/bNdqzlnPh7JVjSgiGyCb" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

{% tabs %}
{% tab title="Contact Collection" %}
The agent collects:

• Full name\
• Email address\
• Phone number (optional)\
• Preferred contact method (email, phone, or either)

<figure><img src="/files/GqBEstNzMt4xg2bYlAJn" alt=""><figcaption></figcaption></figure>
{% endtab %}

{% tab title="Confirmation Emails" %}
A full lead package (contact info, summary, transcript) is sent to the sales rep, and a confirmation email to the planner.

**Meeting planner confirmation email example:**

<figure><img src="/files/9AFsGwx2AQbWq0lEbpKt" alt=""><figcaption></figcaption></figure>

**Sales rep email example:**

<figure><img src="/files/eNxTVIoIOFVfxDcqdgOq" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

## How to Install

Reach out to your Account Manager to learn about the install process.<br>